Accessing Your Role Email via Gmail

Your chapter email account ([role]@[chapter].assp.org) is not a Google account — it’s a standard IMAP/SMTP mailbox hosted through InMotion Hosting and accessed via RoundCube webmail. Gmail can’t “take over” this account the way it would a Google Workspace address, but you can connect it to your personal Gmail so you can read and send chapter email without leaving your inbox.

Gmail offers two ways to do this, and they behave differently — pick the one that matches how you’ll use the account.

Method 1: Add It as a Second Account in Gmail (Recommended for most people)

This uses Gmail’s built-in “Check mail from other accounts” and “Send mail as” features. It pulls your chapter mail into your existing Gmail inbox and lets you reply from the chapter address.

Important: this method uses POP, not IMAP, for incoming mail — this is a limitation of Gmail’s own account-linking feature, not your chapter mailbox. That means:

• New messages get copied into Gmail on a schedule (not instant, and not full two-way sync)
• Read/unread status and folder organization won’t stay in sync with RoundCube webmail
• You can choose whether messages are left on the server (recommended, so they still show up in webmail) or removed after import

If you need true real-time sync across devices, use Method 2 instead.

Steps

1. In Gmail, click the gear icon → See all settings → Accounts and Import.
2. Under Check mail from other accounts, click Add a mail account.
3. Enter your full chapter email address (e.g., president@longbeach.assp.org) and click Next.
4. Choose Import emails from my other account (POP3) and click Next.
5. Enter these settings (swap in your chapter’s subdomain):

6. Click Add Account.
7. When asked if you want to send mail as this address, choose Yes if you want to reply from your chapter email — then follow the SMTP prompts using [chapter].assp.org, port 465, SSL enabled, and your chapter email credentials.
8. Gmail will send a verification email to the chapter address to confirm you can send as that account. Check the chapter inbox (via webmail or once mail starts syncing) and click the confirmation link.

Once set up, chapter mail will arrive in your regular Gmail inbox (you can create a filter to label it automatically), and you’ll see the chapter address as a “From” option when composing.

Method 2: Add It as a Full IMAP Account in the Gmail App (True Sync)

If you use the Gmail mobile app (iOS or Android), it can add non-Google accounts as real IMAP accounts, kept separate from your personal inbox with full two-way sync — read status, folders, and deletions all stay consistent with RoundCube webmail.

Steps

1. Open the Gmail app → tap your profile photo → Add another account.
2. Choose Other (or Personal (IMAP/POP), depending on app version).
3. Enter your full chapter email address.
4. Select IMAP.
5. Enter your chapter email password.
6. Use these server settings:

7. Complete setup. The chapter account will now appear as its own separate inbox within the Gmail app (switch between accounts via the profile icon), fully synced with webmail.

Note: the Gmail desktop website doesn’t support adding a fully separate IMAP inbox this way — that option is only in the mobile app. On desktop, Method 1 is your only option for accessing chapter mail through Gmail.

Which Method Should You Use?

• Just want chapter emails to land in your existing Gmail inbox and be able to reply as the chapter? → Method 1
• Want the chapter inbox to stay fully synced and separate, matching what you’d see in webmail? → Method 2 (mobile app only)
• Need desktop access with true sync? → Use Thunderbird or Outlook instead, following the standard IMAP setup.

Related Articles

• Adding Your Email to a Device (Mail Client Setup)
• Accessing Your Email (Webmail / RoundCube)
• Changing Your Email Password in Webmail